Executive Assistant and Coordinator (Executive Liaison)
Company: Indiana University
Location: Bloomington
Posted on: October 2, 2024
Job Description:
DepartmentDIVERSITY, EQUITY, AND INCLUSI
(UA-VPDV-IUBLA)Department InformationThe Office of the Vice
President for Diversity, Equity, and Inclusion (OVPDEI) partners
with each of Indiana University's (IU) campuses to create a
learning environment that advocates access, success, respect,
equity, inclusiveness, and community for all. We strive to be a
globally diverse university community where inclusive excellence is
embraced, fostered, and celebrated, and faculty, staff, and
students are inspired to achieve their full potential.Job
SummaryDepartment-Specific Responsibilities
- Serves as the Executive Assistant to the Vice President, as a
primary point of contact for OVPDEI and liaison to office staff,
faculty, students, administrators, community, and public.
- Prepares correspondence, edits, writes, prepares and
distributes documents including letters, presentations, reports,
spreadsheets, emails, program agendas, project data, processes,
procedures, and other written communication.
- Schedules and coordinates virtual and in-person meetings and
events; manages travel arrangements and reimbursements for the Vice
President.
- Responds to inquiries made by phone and email and makes
judgements and decisions on situations and various matters.
- Supervises an administrative support staff person.General
Responsibilities
- Exercises diplomacy, tact and judgment in interacting with a
wide range of constituents both internal and external to the
university. Demonstrate appropriate discretion and judgment to
ensure applicable private/proprietary university information, data,
transactions and correspondences maintain confidentiality.
- Manages dynamic and complex calendar, which requires a deep
understanding of area's key priorities to ensure Executive is
spending time in most effective and impactful way. Ensures
conflicting meetings are resolved in a timely way.
- Handles matters of significance on behalf of the
Executive.
- Drafts, prioritizes and handles more complex communications
including briefings.
- Researches and handles special projects which may include
working with the Board of Trustees.
- Coordinates workflows and time management.
- May have responsibility for department budget serving as
account manager or developing and overseeing the
budget.QualificationsCombinations of related education and
experience may be considered. Education beyond the minimum required
may be substituted for work experience. Work experience beyond the
minimum required may be substituted for education.EDUCATIONRequired
- Bachelor's degreePreferred
- Master's degreeWORK EXPERIENCERequired
- 3 years providing support handling multiple priorities to a
high level executiveLICENCES AND CERTIFICATESPreferred
- Valid driver's license with the ability to be insured by
Indiana UniversitySKILLSRequired
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic
environment
- Seeks to acquire knowledge in area of specialty
- Highly thorough and dependable
- Demonstrates a high level of accuracy, even under pressure
- Attention to details with the ability to meet tight
deadlines
- Ability to maintain and work with highly confidential
informationWorking Conditions / DemandsThis role requires the
ability to effectively communicate and to operate a computer and
other standard office productivity equipment. The position involves
sedentary work as well as periods of time moving around an office
environment and the campus. The person in this role must be able to
perform the essential functions with or without an
accommodation.Work LocationBloomington, IndianaAdvertised
Salary$65,000 - $70,000 annuallyBenefits OverviewFor full-time
staff employees, Indiana University offers a wide array of benefits
including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: CareerFLSA: ExemptJob Function: General AdministrationJob
Family: Administrative SupportClick here to learn more about
Indiana University's Job Framework.Posting DisclaimerThis posting
is scheduled to close at 11:59 pm EST on the advertised Close Date.
This posting may be closed at any time at the discretion of the
University, but will remain open for a minimum of 5 business days.
To guarantee full consideration, please submit your application
within 5 business days of the Posted Date.If you wish to include a
cover letter, you may include it with your resume when uploading
attachments.Equal Employment OpportunityIndiana University is an
equal employment and affirmative action employer and a provider of
ADA services. All qualified applicants will receive consideration
for employment based on individual qualifications. Indiana
University prohibits discrimination based on age, ethnicity, color,
race, religion, sex, sexual orientation, gender identity or
expression, genetic information, marital status, national origin,
disability status or protected veteran status. Indiana University
does not discriminate on the basis of sex in its educational
programs and activities, including employment and admission, as
required by Title IX. Questions or complaints regarding Title IX
may be referred to the U.S. Department of Education Office for
Civil Rights or the university Title IX Coordinator. See Indiana
University's Notice of Non-Discrimination here which includes
contact information.Campus Safety and SecurityThe Annual Security
and Fire Safety Report, containing policy statements, crime and
fire statistics for all Indiana University campuses, is available
online. You may also request a physical copy by emailing IU Public
Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest
SupportTelephone: 812-856-1234
Keywords: Indiana University, Lafayette , Executive Assistant and Coordinator (Executive Liaison), Other , Bloomington, Indiana
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